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Cloudkeepers

Freelance income, sortedso you can keep creating.

Irregular income, several clients and expenses that blur into life. We keep the records simple, file on time and tell you how much to set aside, whether you trade as yourself or through a company.

Freelancer typing on a pink laptop at a café table with a white teacup and teapot

What makes your finances different.

Income arrives in lumps

A good quarter followed by a quiet one makes budgeting for tax hard. Payments on account are based on last year, so a strong year creates a cash squeeze the following January.

Clients and platforms differ

Some clients pay gross, some through platforms that take a cut, some overseas in other currencies. Each needs recording at the right amount with the right VAT treatment.

Work and life share a desk

Laptops, phones, software, travel and a corner of the flat are all partly business. The rules on what can be claimed are precise and worth knowing.

IR35 sits in the background

Freelancers who work mainly for one client through a company can be caught by the off-payroll rules. The client's size and the contract terms decide who assesses it.

What we do for you.

  • Set up straightforward digital bookkeeping, with receipt capture from your phone
  • Prepare and file Self Assessment, or company accounts and your personal return if you are limited
  • Work out allowable expenses: home working, equipment, software, travel and training
  • Handle Making Tax Digital quarterly updates once you are within scope
  • Advise on VAT registration and whether the Flat Rate Scheme suits your trade
  • Model sole trader versus limited company each year and switch you if it pays
  • Review contracts for IR35 risk and explain what the client's determination means
  • Tell you what to set aside each month so January is not a surprise

The tax rules that matter here.

Trading allowance
The first £1,000 of self-employed income is tax-free. Side-income freelancers below that need not file; above it, you deduct either the allowance or actual expenses.
Working from home
Claim a flat £10 to £26 a month based on hours worked at home, or a proportion of actual costs such as rent, utilities and broadband based on rooms and time used for business.
Flat Rate VAT
Businesses with turnover under £150,000 can pay a fixed percentage of gross turnover instead of tracking input VAT. Limited-cost traders, who spend under 2% of turnover on goods, must use 16.5%, which removes most of the benefit.
Off-payroll working (IR35)
If you work through your own company for a medium or large client, the client decides your employment status and may deduct tax at source. For small clients, the company decides. Genuine multi-client freelancing is usually outside IR35.
Training and equipment
Training that updates existing skills is deductible; learning a new trade generally is not. Equipment such as laptops and cameras qualifies for the Annual Investment Allowance in the year bought.

Rules and rates are those in force for 2026/27 at the time of writing. Check your own position before acting.

Run your own numbers first.

Worth asking.

  • If you earn more than a few thousand pounds from freelancing, an accountant usually saves more than they cost through allowable expenses, correct payments on account and avoiding penalties. They also keep you on the right side of Making Tax Digital, which now requires quarterly digital reporting for many freelancers.

Talk to an accountant who works with freelancers every week.