QuickBooks accountants in London
QuickBooks Online, run bypeople who use it every day.
We set up, clean up and run QuickBooks Online for small businesses across London, from a first-time setup to a migration from QuickBooks Desktop or a spreadsheet that has outgrown itself.
What makes your finances different.
Desktop is being left behind
Intuit has withdrawn QuickBooks Desktop in the UK, leaving businesses to migrate to QuickBooks Online. Years of history and custom reports need bringing across carefully.
Bank rules run wild
QuickBooks' automatic categorisation is helpful until it confidently miscodes a year of transactions. Rules need writing deliberately and reviewing.
VAT codes are easy to get wrong
QuickBooks has codes for standard, reduced, zero, exempt, out of scope and reverse charge supplies. Choosing the wrong one changes the VAT return.
Too many apps
The app marketplace is large. Connecting the wrong ones, or connecting payment platforms without reconciliation, creates duplicates and gaps.
What we do for you.
- Set up QuickBooks Online with the right plan, chart of accounts and VAT codes
- Migrate from QuickBooks Desktop, spreadsheets or other software with reconciled balances
- Connect bank feeds and write bank rules that code transactions correctly
- Set up receipt capture with the QuickBooks mobile app or Dext
- Run QuickBooks Payroll with RTI and pension submissions
- File VAT returns from QuickBooks under Making Tax Digital
- Connect Shopify, Stripe, PayPal and other platforms with proper settlement reconciliation
- Produce monthly management reports and cash flow projections
The tax rules that matter here.
- Making Tax Digital for VAT
- QuickBooks Online is HMRC-recognised for Making Tax Digital and files VAT returns directly, with the digital links HMRC requires between records and return.
- Making Tax Digital for Income Tax
- Sole traders and landlords over the £50,000 income threshold must send quarterly updates from April 2026. QuickBooks supports the submissions, provided income and expenses are kept in the software through the year.
- VAT codes
- Reverse charge for construction services, exempt supplies such as insurance and financial services, and out-of-scope items such as wages and dividends each need the correct code, or the return will be wrong.
- Subscriptions and apps
- QuickBooks and connected app subscriptions are allowable business expenses. The VAT on them is recoverable for VAT-registered businesses making taxable supplies.
Rules and rates are those in force for 2026/27 at the time of writing. Check your own position before acting.
What QuickBooks does for your business
QuickBooks Online is Intuit's cloud accounting software, used by millions of small businesses. It brings banking, invoicing, VAT and payroll together, with a strong mobile app for owners on the move.
Bank feeds and rules
Connect your bank and card accounts, then set rules so regular transactions categorise themselves.
Invoices and payments
Create invoices on your phone, take card payments, and track what is outstanding with automatic reminders.
Receipt capture
Snap receipts in the app or forward them by email; QuickBooks reads them and matches them to transactions.
VAT and Making Tax Digital
QuickBooks is recognised by HMRC for MTD for VAT and supports MTD for Income Tax quarterly updates.
Payroll
Pay staff with RTI submissions, payslips and workplace pensions through QuickBooks Payroll.
Mileage and projects
Track business mileage automatically with the app, and see profit by job or project on higher plans.
Which QuickBooks plan?
Intuit changed QuickBooks UK prices in January 2026, so check the current figures on Intuit’s site. We help you choose the plan that fits how your business works.
- Sole TraderSelf-employed people who need income, expenses and tax estimates
- Simple StartNew and small businesses invoicing and tracking expenses
- EssentialsBusinesses that pay bills and need more users
- PlusBusinesses tracking stock, projects or budgets
- AdvancedLarger businesses wanting advanced reporting and automation
Getting onto QuickBooks, or getting more from it
From spreadsheets
We set up QuickBooks properly from day one: accounts, VAT settings, bank feeds and opening balances.
From QuickBooks Desktop or Sage
We migrate your data to QuickBooks Online and check the balances match before you rely on it.
Already on QuickBooks
We review your setup, fix bank rules and categories, and take over smoothly from your current accountant.
Apps we connect to QuickBooks
- Dext
- Stripe
- PayPal
- Shopify
- Amazon via A2X
- GoCardless
- Tide
- Starling
Run your own numbers first.
- VAT calculator
Add VAT to a net price, or strip it out of a gross figure.
- Corporation Tax calculator
Corporation Tax on your profit, including marginal relief.
Worth asking.
An accountant or bookkeeper who has completed Intuit's QuickBooks Online certification and works with the software regularly. ProAdvisors can access the accountant toolkit, partner pricing and priority support, and are listed in Intuit's directory. We hold the certification and use QuickBooks daily.
Yes. We export the Desktop file, convert it to QuickBooks Online, check the balances, VAT and customer and supplier ledgers, and rebuild any custom reports. Where the history is messy, bringing in clean opening balances at a cut-off date is often the better route.
Simple Start suits sole traders without VAT, Essentials adds VAT and multi-user access, and Plus adds stock, budgets and project tracking. Most limited companies use Essentials or Plus. We recommend the plan from your actual needs rather than defaulting to the most expensive.
Yes, for both VAT and Income Tax. VAT returns are filed directly from QuickBooks Online, and it supports the quarterly updates required under Making Tax Digital for Income Tax from April 2026.
Yes. Many clients raise invoices and code transactions themselves, and we review, reconcile and file. We agree who does what in your proposal so nothing is duplicated or missed.
Yes, both. We recommend whichever fits your business, and if you already use one we work in it rather than asking you to change.
The services involved
- Xero & QuickBooks Training, Setup & MigrationMoving to Xero or QuickBooks, set up properly, with training for you and your team.
- Bookkeeping & Cloud AccountingRegular support with records, reconciliation and keeping the books organised.
- VAT ReturnsReview and preparation of VAT returns, based on the agreed service and available records.
Guides for QuickBooks
All articles
Cloud accounting
Do I Still Need an Accountant if I Use Accounting Software like QuickBooks or Xero
What accounting software does well, where it falls short, and the jobs a UK accountant still does for you: tax planning, year-end accounts, HMRC and VAT.
Cloud accounting
Cloud Accounting vs Traditional: The Future of Business Finance in London
Cloud accounting compared with traditional bookkeeping for UK small businesses: cost, access, security, Making Tax Digital and when each one makes sense.
VAT & Making Tax Digital
Understanding Making Tax Digital (MTD) for VAT and how it affects your UK-based business
Explore Making Tax Digital for VAT requirements and strategies crucial for maintaining tax compliance and avoiding penalties.