Outsourced Accounting & Finance Department
Your finance team, without the hiring.
As your business grows, the finance work grows with it. Rather than hiring, we take full responsibility for your finance department from our own office, so you get a complete team, often for less than the cost of hiring.
Is this the right support?
- Growing businesses that have outgrown doing the books themselves
- Companies that have lost, or cannot justify, an in-house bookkeeper or finance manager
- Owners who want monthly figures they can rely on for decisions
- Businesses reporting to investors, lenders or a board
The work itself.
- Day-to-day bookkeeping and bank reconciliation
- Raising sales invoices and chasing what you are owed
- Processing supplier bills and preparing payment runs for your approval
- Payroll, pensions and expense claims
- VAT returns, year-end accounts and Corporation Tax
- Monthly management accounts, cash flow forecasts and budgets
- A named accountant who knows your business and attends review meetings
What outsourcing your accounting looks like
- 01We map your current processWho raises invoices, how bills are approved, when payroll runs and what reports you need.
- 02We agree who does whatA written list of the tasks we take on, how often, and what you still approve.
- 03We take over the routineBookkeeping, invoicing, credit control, payment runs, payroll and VAT, run from our office in your software.
- 04You get monthly numbersManagement accounts and a cash flow view each month, with a short call to go through them.
How information reaches us.
You stay in control
We prepare payments; you approve them. Nothing leaves your bank account without your say-so.
One shared system
Everything runs in your Xero or QuickBooks, so you can see the same live figures we do.
Regular check-ins
A monthly review of the numbers, what changed and what needs a decision.
The role of QuickBooks and Xero.
We run outsourced finance in Xero or QuickBooks with apps such as Dext for receipts and your bank's own payment approval. If you are not on cloud software yet, we set it up first.
Agreed before we begin.
We agree exactly which tasks we take on, how often, and who approves what. The fee is a fixed monthly amount based on the volume of work.
What we'll need from you.
- Access to your accounting software and online banking (view-only or payment preparation)
- Invoices and receipts as they arrive, through an app or a shared inbox
- A named person to approve payments and answer questions
Four quiet steps.
- 01
Conversation
We talk through the business, your current setup and what you need.
- 02
Proposal
You receive a written quote setting out the scope, responsibilities and fees.
- 03
Setup
We arrange access and agree how information will be shared.
- 04
Ongoing work
We complete the agreed work and tell you what we need along the way.
Worth asking.
An outside firm runs some or all of your finance function: bookkeeping, invoicing, supplier payments, payroll, VAT and reporting. You keep control of approvals, and avoid the cost and gaps of hiring in-house staff.
Yes. Outsourced bookkeeping on its own is common, and you can add invoicing, payroll or management accounts later as the business grows.
Usually. You pay a fixed monthly fee for the work done, with no recruitment, holiday cover, pension, National Insurance or software training costs, and you get a qualified team rather than one person.
We prepare payment runs and you approve them in your banking app. That keeps you in control and is the safer way to work.
We can work alongside them, taking on the parts they do not cover such as management accounts, VAT and year end, and reviewing their work.
